⏳ Activation Phase — Extensions & Completion Policy [June 2026]

The Activation Phase is designed to be completed within:

• 4 months (core phase)
• + 1 month grace period
• Maximum total duration: 5 months

👉 You are expected to plan your work to complete within this timeline.

📝 Extension Requests

Extensions are intended for exceptional circumstances only and are not guaranteed.

✅ When to Request an Extension

You may request an extension if:

• You face unforeseen and significant circumstances (e.g. health, personal emergencies)
• Your progress is impacted despite consistent effort

❌ Not Valid Reasons

• Poor time management
• Delayed start or lack of planning
• Avoidable scheduling conflicts

📌 How to Request

1. Submit your request via → [Insert Extension Request Link]
2. Include:
   • Reason for request
   • Current progress
   • Remaining work
   • Proposed timeline
3. Inform your Lab Owner (Supervisor)

⚠️ Important Conditions

• Requests must be submitted before your deadline
• Approval is not guaranteed
• You must continue working while awaiting a decision
• Extensions are expected to remain within the 5-month maximum timeline

❌ If Your Extension Is Not Approved

• You must continue within your original timeline
• You are expected to:
  • Complete your thesis
  • Book and deliver your presentation within 5 months

If deadlines are missed:

• Your presentation may be rescheduled
• Your case may be reviewed by the academic team

📊 Passing the Activation Phase

To pass, you must:

• Submit your written thesis
• Complete your presentation & defence
• Achieve a passing final grade:
  • 70% Written Thesis
  • 30% Presentation

📉 If You Do Not Pass

This may include:

• Not submitting your thesis
• Not completing your presentation
• Receiving a non-passing grade

🔄 What Happens Next

Your case will be reviewed by:

• Your Lab Owner (Supervisor)
• The Academic Team

Possible outcomes:

✅ Resubmission Opportunity

• Improve your thesis and/or presentation
• Address feedback
• Submit within a defined timeline

🔁 Repeat of Activation (if required)

• In cases of major gaps or non-submission
• You may need to repeat the Activation Phase

⚠️ Key Takeaways

• Extensions are exceptional, not standard
• The maximum timeline is 5 months
• You are responsible for:
  • Managing your progress
  • Meeting deadlines
  • Communicating early

🎯 Final Reminder

The Activation Phase is your final step to graduation.

Focus on:

👉 Consistent progress

👉 Clear communication

👉 Timely completion

If challenges arise:

• Engage in live sessions
• Use office hours
• Speak to your Lab Owner early